Privacy Policy

1. What Information Do We Collect?

When we use the term “personal information,” we are referring to information that identifies or can reasonably be linked to you or another person. Personal information does not include information or data that is collected anonymously or that has been de-identified, so that it cannot identify or be reasonably linked to you.

Personal information you disclose to us

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

• Contact details including names, phone numbers, email addresses, mailing addresses
• Professional information including job titles, work experience, professional capabilities, qualifications, resumes, documents, presentations, and capability statements you upload or submit
• Education history
• Contact preferences
• Authentication data and signatures
• Company or organization name and details
• References and prior client or project information
• Social media profiles (such as LinkedIn)
• Messages, inquiries, and other content you submit through our forms

Sensitive Information. We do not process sensitive information.

Information we automatically collect

When you use our Services, we automatically receive and collect information, including personal information, from your device. This includes information about your device (operating system, hardware, system version, IP address, device ID, and device language); your country and general location, time zone, and language used; the specific actions you take when you use our Services, including the pages and screens you view and how you interact with our Services; the time, frequency, connection type, and duration of your use; identifiers associated with cookies or other technologies that may uniquely identify your device or browser; and pages you visited before or after navigating to our Services.

Cookies and Tracking Technologies

Like most websites, our Services may use “cookies” and similar tracking technologies, including pixels, beacons, and tags. Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser to help us identify you when you come to our Services. We use cookies to analyze our web traffic, test content, store information about your preferences, and recognize when you return to the Services.

We use different types of cookies for various purposes: (1) essential cookies necessary for our website to function properly, including security and fraud prevention; (2) analytics cookies that help us understand how visitors interact with our website; (3) advertising cookies used to deliver relevant advertisements and track campaign effectiveness; and (4) functional cookies that enable enhanced functionality such as embedded video content and form interactions. You can accept or decline cookies through your browser settings, though declining may prevent you from taking full advantage of the Services.

Analytics

We use analytics services provided by third parties, such as Google Analytics, to analyze traffic to our website. For more information on how Google uses data, please visit Google’s privacy & terms page. To disable Google Analytics, please download the browser add-on provided by Google.

Advertising and Retargeting Technologies

We use advertising and measurement technologies provided by third-party partners to support our advertising and marketing activities, including cookies, pixels, tags, beacons, software development kits (SDKs), and similar technologies. These help us deliver and measure advertisements, understand how users interact with our resources, and improve campaign performance through conversion tracking, campaign management, and frequency, reach, and performance reporting.

We use the Meta Pixel, a tracking tool provided by Meta Platforms, Inc., to measure the effectiveness of our advertising on Facebook and Instagram, build custom audiences, and deliver targeted advertisements. Meta processes this information in accordance with its Privacy Policy. You can manage your preferences via Meta’s Ad Preferences or your Off-Facebook Activity settings. If you do not have a Facebook account, you can opt out through the Digital Advertising Alliance.

Interest-Based Advertising & Your Choices

We participate in interest-based advertising, which means you may see advertising tailored to how you browse. You can control interest-based advertising by: (1) adjusting your browser settings to refuse or manage cookies; (2) opting out through the Digital Advertising Alliance or the Network Advertising Initiative; or (3) adjusting your advertising preferences directly with platforms such as Google and Meta. Opting out does not mean you will stop seeing ads; rather, the ads you see may be less relevant to your interests.

Video Conferencing and Communication Services

We use third-party video conferencing and communication platforms, such as Zoom, to conduct phone calls, video calls, and meetings with you. When you participate, information such as your name, email address, phone number, and any content you share during the call may be collected and processed in accordance with this Privacy Notice and the applicable platform’s privacy policy.

SMS/Text Messaging

We may communicate with you via SMS or text message. By providing your mobile phone number and consenting to receive text messages from us (including by verbal consent during a phone call), you agree to receive text messages at the number provided. Our text messages are conversational in nature and are not used for marketing or solicitation. Message frequency varies; message and data rates may apply. You may opt out at any time by replying STOP, or reply HELP for help. We do not share or sell your mobile phone number to third parties for marketing or promotional purposes.

Aggregate Information Collected

Aggregate information is information that does not identify you. We may collect, use, store, and transfer aggregate information without restriction.

2. How Do We Use Your Information?

We process your personal information for a variety of reasons, depending on how you interact with us or our Services, including:

• Provide, Tailor, and Improve the Services. We use your personal information to provide you with and better tailor and improve the Services.
• Marketing and Advertising. We use your personal information for marketing and promotional purposes, such as to send communications by email or postal mail, and to show you online advertisements.
• Research and Analytics. We may use personal information to analyze activity on our Services and to monitor and analyze trends and usage.
• Security and Fraud Prevention. We use your personal information to detect, investigate, or take action regarding possible fraudulent, illegal, unsafe, or malicious activity, and to secure our Services.
• Communicating with You. We use your personal information to communicate with you and respond to your requests, including via email, phone calls, video conferencing, and SMS/text messages.
• Vendor and Contractor Qualification. We use information submitted through our interest forms to evaluate qualifications, capabilities, and suitability for potential business relationships and project participation.
• Recruiting and Employment. We use information submitted through our job application forms to evaluate candidates, conduct background checks where applicable, and manage our recruiting and hiring processes.
• Legal Reasons. We use your personal information to comply with applicable law or respond to valid legal process, and to enforce or investigate potential violations of our terms or policies.

3. When And With Whom Do We Share Your Personal Information?

We may need to share your personal information with third parties in the following situations:

• Vendors and Service Providers. We share information with vendors and other third parties who perform services on our behalf, including IT management, payment processing, website security, data analytics, advertising and marketing services, and cloud storage.
• Advertising and Analytics Partners. We share information with third-party advertising and analytics providers who help us measure advertising effectiveness, analyze website traffic, and deliver targeted advertisements.
• Business Transfers. We may share or transfer your information in connection with a merger, sale of company assets, financing, or acquisition of all or a portion of our business.
• Affiliates. We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Notice.
• Your Instructions. We share information with third parties when you direct us to do so.
• Required Disclosures. We may share information as necessary to comply with applicable legal obligations, to enforce our terms or policies, and to protect or defend the Services, our rights, and the rights of our users or others.

4. How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

5. How Do We Keep Your Information Safe?

We have security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.

International Data Transfers

Some of our service providers are based in the United States or may transfer and process your personal information in the United States or other countries outside of your country of residence. These countries may have data protection laws that are different from the laws of your country. When we transfer personal information internationally, we rely on appropriate safeguards, such as standard contractual clauses or participation in recognized data transfer frameworks. By using our Services, you acknowledge that your personal information may be transferred to and processed in the United States.

6. Do We Collect Information From Minors?

We do not knowingly collect, solicit data from, or market to children under 18 years of age or the equivalent age as specified by law in your jurisdiction, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or the equivalent age as specified by law in your jurisdiction, or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@mazamaenergy.com.

7. What Are Your Privacy Rights?

Depending on your jurisdiction of residency, you may have certain rights under applicable data protection laws. These may include the right to (i) access and obtain a copy of your personal information; (ii) request deletion or correction of your personal information; (iii) restrict the processing of your personal information; and (iv) if applicable, data portability.

We will consider and act upon any request in accordance with applicable law. We may take steps to verify your identity before acting on a request. If you have questions or comments about your privacy rights, or would like to make a request, please email us at privacy@mazamaenergy.com.

8. Controls For Do-Not-Track Features

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. We do not currently respond to DNT browser signals because there is no current uniform standard for such signals.

9. Do We Make Updates To This Notice?

We may update this Privacy Notice from time to time. The updated version will be indicated by a “Last updated” date at the top of this Privacy Notice. We will notify you of changes to this Privacy Notice as required by law. We encourage you to review this Privacy Notice frequently to be informed of how we are handling and protecting your information.

10. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may email us at privacy@mazamaenergy.com or contact us by post at:

Mazama Energy, LLC
2600 Network Blvd, Ste 550
Frisco, TX 75034
United States